Tech How to Design a Presentation for Screen Viewing

How to Design a Presentation for Screen Viewing

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Given how the world is altering, you might be most likely presenting more generally on screens in digital convention or webinar settings. That can affect the design of shows, and also you’ll need to take into consideration what to change to make it work effectively.

There are a number of concerns when designing PowerPoint, Keynote or Google Slides templates for display viewing versus if you end up presenting live.

Here, we’ll stroll by key concerns to enable you to make essentially the most of designing shows for display viewing.

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Consider Screen Size

presentation design

Viewers in digital or webinar fashion shows could use a lot of completely different machine varieties or sizes when watching your presentation. This makes it necessary to take into account how people will have interaction with the presentation.

Set up the presentation in a widespread format. Most presentation software program makes use of a 16:9 side ratio. This ought to suffice for most shows. While some people may log in utilizing a cellphone, this dimension works for turning it sideways to view and also works on desktops and tablets.

What may be more necessary to take into consideration when it comes to display dimension is that webinar viewing and multitasking are commonplace. That means slides may get pushed to the background throughout playback or could also be minimized on the display.

Key takeaway: Create a design for every slide that’s readable at a small dimension.

Leave a Video Location

presentation design

Most webinar or on-line presentation codecs embody live video of the speaker. (Some may embody video with a panel of audio system.

Depending on the supply instrument – Zoom, GoToMeeting, Microsoft Teams, and many others. – the positioning of the place video seems on the display can differ. Think about this position or placement (notably if you’re recording the presentation) and leave a clean space someplace on every slide – ideally in the identical location – to put the video feed block.

For most slides and shows, the best locations are the top or backside right corner.

Key takeaway: You need to design a “hole” on every slide for a video block.

Think About Screen Contrast

presentation design

Designing for screens comes with completely different concerns for colour distinction.

When designing a presentation for a live setting, you may use a completely different colour scheme than on a display. What appears good to you when working on a laptop? Do you like mild or darkish mode?

Use that as you create slides. A pure white background can come throughout as harsh. A gentle grey could also be more interesting.

A “dark mode” visible may work effectively for on-line shows. It’s not a format generally utilized in live shows because of readability issues. But with a easy strong, darkish coloured background and light-weight textual content parts with thicker strokes, it might work effectively for display viewing.

As darkish mode grows in recognition, it’s much less of a shock to viewers as effectively. Dark interfaces are quickly changing into commonplace.

Key takeaway: Designing shows for screens offers a good alternative to try a “dark mode” aesthetic.

Video Playback and Recording

Do you intend on creating a recording of your presentation for later playback (or your portfolio)?

If so, you’ll want to set up parts on the display to facilitate a better playback expertise.


  • Leave a place on the display – typically inside slides – for the video display field.
  • Use presentation or full slide mode so the recording fills the body.
  • Place all parts (such as the video field) the place you want them to be on display before you start recording.
  • Use a verbal countdown in order that members know when the recording is about to start.

Key takeaway: You ought to plan for placement of parts on display for recordings.

Take Care with Text

presentation design

We’ve all sat by shows that have approach too much textual content on the slides. It can make shows appear to drone on perpetually.

But in a digital or webinar-style format, offering information on this method can really be OK.

It’s tougher to learn your viewers when you possibly can’t see them. Having key points clearly defined on the display can help viewer comprehension. This is necessary when you possibly can’t inform from taking a look at people in the event that they need more information or emphasis on a key point.

What you might be seemingly to find is that slides are a lot heavier with textual content than you might be used to. And that’s okay.

The comfortable center floor may be that shows really embody more slides – the movement can keep customers engaged – with a combine of visible versus text-heavy slides. Show something which you can with photographs and graphics; clarify the remaining with textual content.

Key takeaway: Presentation design for screens will seemingly embody a lot more textual content than slides for in-person audiences.

Clean Up Your Notes

presentation design

The idea of textual content heavy-slides brings up the next point naturally. Do you intend to share slides after the presentation?

For many webinars, the reply is sure. Slides or recordings are sent to registered members after the occasion.

If slides comprise notes, clear them up. They ought to learn with out errors and match display content material. Use notes to jot down a script or key speaking points you don’t want to overlook, but keep away from sending your script to members.

A better choice is to go note-free. Don’t count on members to glean information out of your notes, put every little thing they need to know on an precise slide.

Key takeaway: The notes feature for screen-based shows is simply for the presenter, not the viewers.

Compress Everything for Sharing

Slide decks for on-line shows can get large rapidly. For an hour-long presentation, it’s possible you’ll end up with upward of 60 slides.

Sending out information of that dimension can get difficult. Before sending the presentation deck, compress every little thing to a more manageable dimension, add the file and send a obtain link, or convert slides into a PDF for straightforward file management.

The latter may be essentially the most environment friendly approach of dealing with shows for sending out after an on-line occasion. (It also makes it a lot tougher to “steal” slides for reuse elsewhere.)

Key takeaway: Smaller file sizes are simpler to share and send. A obtain link will provide you with information about what number of people nabbed the file post-event.

Bonus: Tips to Nail a Virtual Presentation

A phenomenal presentation isn’t sufficient if you end up presenting nearly. You also have to nail the supply.

Five tips to make your presentation a success:

  • Write a script and rehearse it. You ought to sound like you understand what you might be speaking about with out fumbling and finish within the allotted time. The trick is to know the fabric effectively sufficient that you simply don’t sound like you might be studying (or look prefer it if you’re exhibiting live video).
  • Turn your camera on – and leave it on. Viewers like to see the presenter. Engagement charges for on-line shows are higher when the presenter is seen.
  • Pay consideration to outside noise or visuals that may be distracting to the viewers. Dogs barking or spouses strolling in throughout the presentation are a no-no.
  • Have a technical backup. The most seamless on-line shows have more than one person working behind the scenes. If you might be speaking to the viewers, another person must be monitoring questions, working polls, or letting people into assembly rooms.
  • Use high-definition settings and video. It takes more bandwidth, but the general presentation will seem so much more skilled and polished.
  • Get dressed “for work” before giving a presentation. Yes, every little thing is more informal with so many people on video calls all day, but it’s best to look the half of a professional when giving a talk to an viewers.


Giving an on-line presentation may be arduous. But it might also be a enjoyable design challenge.

You can try new issues with presentation design that may be a little outside of your consolation zone. And experiment with the viewers. Use post-presentation surveys and suggestions to collect information on slide and presentation design. Your viewers is aware of best what they want to see; ask for that suggestions and use it in future designs.

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